Introducing Edoctus™
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Edoctus is a powerful document management and workflow system that provides document storage, routing and retrieval, scanning, workflows, and full text search in a elegant, straightforward, scalable, and flexible and affordable package. Edoctus is unique in the imaging and document management market: a resolution to organizational document and information management requirements that provides ease of use, high end document management functionality, robust security, and extensibility without an unapproachable level of expense of acquisition, training and server upgrades required to support it.
Edoctus was designed by former government and industry CIOs and software industry executives. They considered their own experience, and took notice of the common complaints about Imaging, Document Management, and Workflow Systems: The upfront costs were too high, learning curves too long, changes were very difficult or impossible after the initial configuration, and once the volume of documents increased, system performance and responsiveness degrades to an unacceptable level.
Premirus and its team set out to resolve these issues… and the result is Edoctus Document Center. It addresses each of these issues, providing an elegant solution to electronic document management and development of workflows in a highly scalable, robust, and secure framework.
An Approachable Design
Edoctus is designed to look and feel like a file room to end users. In most businesses, the file room is a very organized place, with related documents placed in folders and those folders in file cabinets. Like folders are usually grouped together. For example, in an accounting office, you might have an accounts payable file cabinet with one folder for each vendor containing contracts and invoices from that vendor. In Edoctus, the system administrator creates file cabinets of unique folder types. Folders can then be created in those cabinets, and documents of different types and even other folders may then be placed within each folder.
Enable Your Business Processes Workflows
Workflow is the movement of a document or task through a work process. A simple example of this concept is the receipt of mail at most organizations. Mail is brought by the mailman, and then someone opens the mail, stamps it with a received stamp, and then forwards the item to the correct person or department. This is a workflow… a document is received, processed, and forwarded for further processing. In most organizations, however, this would just be the beginning of the workflow, as each document or document type would have a different process associated with it. Checks would be routed to accounts receivable, credited to invoices, and deposited. Bills would be routed to accounts payable and queued for payment after verification of validity.
Support for workflow is an integral part of document management and imaging software. Edoctus supports two types of integrated workflow, automated and manual. Manual workflows are workflows in which a user interacts with the system and creates tasks for themselves or other users and routes documents to users for processing. Edoctus directly supports manual workflows from within the user environment, allowing workflow enabled users to interact with documents and each other with simple, intuitive actions.
Integrate Your Systems
Edoctus is both a powerful repository of documents and a powerful workflow and information asset management tool accessible not only by individuals but also by other applications. Edoctus can be utilized as a point of connection and hub of activity, integrating multiple applications, individuals, and organizations from a single point.
Edoctus provides an open Application Programming Interface (API) for use in integration with other applications. All functionality of Edoctus may be accessed from standards based web services, and Edoctus’ workflow engine can be used to provide complete, event-driven interfaces and interaction between Edoctus and other applications.
Edoctus Solutions
Designed for flexibility and scalability in any environment, Edoctus is flexible enough to meet the needs of nearly any organization. Edoctus is used in a variety of vertical markets, including construction, insurance, legal practice, government agencies, environmental regulation, and nonprofits. No matter what the need, Edoctus can easily adapt to meet your requirements.
Features and Capabilities
Edoctus provides a wide range of features suited to a variety of organizational needs. A few of the hundreds of features of Edoctus include
  • Document Management
  • Hundreds of supported document file types, including not only imaging formats, but also all common office document formats, from Microsoft Word and Corel Word Perfect to AutoCAD
  • Indexed and Full Text Search
  • Document scanning, acquisition and cleanup
  • Barcode based routing and classification
  • High speed bulk document imports and scanning support
  • Version Control and checkin / checkout of documents
  • Complete audit trails for all changes, and in compliance mode, for all system access
  • Bandwidth adjustment and management for wide area networks
  • Workflows
  • Routing and notification
  • Optical Character Recognition (OCR), including drag and drop OCR
Scalability
The Premirus Edoctus Document Imaging System is an n-tier, enterprise class product designed to provide effective service and performance organizations of all sizes. Edoctus is a server baserd product, and must be installed in a server-based environment. Edoctus fully supports Microsoft NLB non-affinity clusters. Edoctus also supports failover clustering for SQL Server in both Active-Passive and Active-Active modes.
Installations will differ depending on the size, infrastructure, and needs of the organization implementing the product. In the smallest organizations, Edoctus may be installed on a single web application server utilizing a local database and local storage of files. For mid size installations, The web server, image storage, and database may be seperated onto seperate servers. In large or high availability environments, the system may be installed on multiple servers in clusters for each of these tiers.